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IP Legal Assistant

We are a fast growing, thriving, mid-sized IP firm that originated in the mid 80s. We are proud to boast a family friendly culture, a casual dress code, and a very convenient commute to those living in the suburbs of Montgomery County.  We serve a diverse client base, which includes small start-up companies, academic institutions, and Fortune 500 companies having some of the world’s largest IP portfolios. This client base values our knowledge, experience, and commitment to their objectives.

This role is an integral part of one or more case teams designed to support attorneys and/or patent agent(s) of the firm to achieve a desired legal path for clients. The role will be a hybrid of in-office and remote work.


  • Receives incoming Patent and Trademark Office (PTO) documents;
  • Prepares relevant forms and corresponding documents for attorney’s review;
  • Maintains electronic client files;
  • Performs document preparation, including but not limited to:
    • New patent application PTO filings
    • PTO patent prosecution filings, including:
      • Information Disclosure Statements
      • Missing parts documents
      • Amendment and Response filings
      • Petitions
      • Issuance-related filings
    • Reporting letters, including reporting hard copies of patents
    • Dictation or document corrections
  • Prepares and oversees uploading of electronic filings to of PTO website;
  • Coordinates submission of hard copy foreign priority documents;
  • Reviews docket with attorney on a weekly basis, and as needed;
  • Provides telephone backup to the Receptionist;
  • Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required;
  • Proactively demonstrates effective teamwork and provides assistance to other Assistants as time permits.
  • Enters foreign invoices into TABS on a daily basis;
  • Enters PTO fees or other costs into TABS as incurred;
  • Works with Accounting staff to prepare monthly invoices for review by attorney;
  • Finalizes and prints invoices and forwards to client by appropriate means for each client;
  • Communicates effectively with clients and with others in the Firm;
  • Proactively anticipates the business needs of the assigned attorneys; plans ahead and meets deadlines;
  • Other duties as assigned.

Education Requirements

  • Bachelor’s degree preferred, some college required

Experience and Skills Requirements

  • Minimum of 1 year of office experience;
  • Proficiency in the Microsoft Office suite;
  • Ability to work in a fast-paced, high-volume environment;
  • Team player with good communication skills;
  • Solid word processing/data entry skills; and
  • Ability to multi-task efficiently and shift priorities as needs arise.

For consideration, please submit your resume and salary requirements via email to Rebecca Reyes, Executive Director, at